Optimize your e-mail
Be concise and only send useful messages. Do not help the fellow to
spend time with nonsense.
Do not send a "heavy" file without asking permission. Many
computers freezes while receiving that.
If you do not know if the file is "heavy", ask support to your
business' information technology to check the size.
Never spread jokes, chain or rumors. In addition to flood junk in
others mailbox, you can congest the system.
Only use the command "reply to all" when your answer is really
Check the recipient of the message. This avoids sending mail to the
Do not store more than 150 e-mails. Your professional terminal is
not an archive.
The shortest way communicating is not always an e-mail. Often a
phone call solves and is faster.
Avoid messages with gossip, intrigue or backstage about colleagues
Never send messages with pornographic content, sexist, racist or
Get away rudeness such as flirt by electronic mail.
Only print really important messages. Why to waste paper if you
have anything digitized?
Although more informal than a letter or fax, nothing replaces the
education, politeness and courtesy. Keep some formality in the deal work
Answer the relevant messages up to 24 hours. If not possible,
inform you received the message and promise new contact - and keep your word.
Do not send e-mail when you're angry. Aggression in writing is
stronger, lasting and difficult to repair.
The e-mail's privacy is zero safety. Make yourself the following
question: What is going to happen if a copy was up at the billboard? In doubt, do not send.