Optimize your e-mail

Be concise and only send useful messages. Do not help the fellow to spend time with nonsense.

Do not send a "heavy" file without asking permission. Many computers freezes while receiving that.

If you do not know if the file is "heavy", ask support to your business' information technology to check the size.

Never spread jokes, chain or rumors. In addition to flood junk in others mailbox, you can congest the system.

Only use the command "reply to all" when your answer is really public interest.

Check the recipient of the message. This avoids sending mail to the wrong person.

Do not store more than 150 e-mails. Your professional terminal is not an archive.

The shortest way communicating is not always an e-mail. Often a phone call solves and is faster.

Avoid messages with gossip, intrigue or backstage about colleagues and supervisors.

Never send messages with pornographic content, sexist, racist or discriminatory.

Get away rudeness such as flirt by electronic mail.

Only print really important messages. Why to waste paper if you have anything digitized?

Although more informal than a letter or fax, nothing replaces the education, politeness and courtesy. Keep some formality in the deal work

Answer the relevant messages up to 24 hours. If not possible, inform you received the message and promise new contact - and keep your word.

Do not send e-mail when you're angry. Aggression in writing is stronger, lasting and difficult to repair.

The e-mail's privacy is zero safety. Make yourself the following question: What is going to happen if a copy was up at the billboard? In doubt, do not send.



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